General meetings: notice
A note covering issues to consider when drafting and sending out a notice of a general meeting, including an annual general meeting. This note outlines the requirements under the Companies Act 2006 (CA 2006), the UK Listing Rules (UKLR), and the Disclosure Guidance and Transparency Rules (DTR) and examines the essential contents of a valid notice, entitlement to receive notice, and the different methods of communication. This note also details the various notice periods, including the calculation of 'clear days' and deemed delivery, the conditions for using short notice, the additional requirements for quoted and listed commercial companies, the role of explanatory notes concerning proxy rights, and the considerations for holding virtual or hybrid meetings.
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