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What is cloud-based litigation management and how does it benefit law firms?

Image Credit: REUTERS/Ricardo Moraes

Litigation has an extraordinary number of moving pieces. Keeping track of those parts while adhering to deadlines and strict confidentiality requirements can be an enormous challenge. One oversight or mistake can affect the outcome of a case, result in sanctions, or cause your client to seek substitute counsel.

There is, however, a less-stressful and more efficient way to manage even your firm’s largest and most complex cases using cloud-based litigation management.

What is cloud-based litigation management?

Cloud-based litigation management is the future of organising and overseeing litigation. There is no longer a need to fill a “war room” with overflowing boxes of disorganised documents, spending hours of your valuable time locating a single piece of information that may not even be beneficial to your case.

Instead, litigation management in a cloud-based environment is an online collaborative platform where multiple practitioners, staff, and parties can have different levels of access to the information throughout the litigation process to perform tasks effectively and efficiently. The moving pieces of litigation are contained online in the cloud, not in a room filled with disorganised boxes and three-ring binders.

How does cloud-based litigation management compare to traditional methods?

One word describes the many benefits of cloud-based litigation management: simplification.

Cloud-based litigation management simplifies discovery and trial processes

Litigation is a complex process. Timelines, memoranda, briefs, and transcripts provide many opportunities for scheduling and filing errors. But now, this can all be easily viewed and managed with a few simple keystrokes or a click of a mouse. The ease of monitoring tasks and deadlines eliminates the risk of missed events, reducing stress, and creating confidence that the litigation process is flowing smoothly. And the ability to gauge the upcoming workload also allows you to accurately plan your workforce, how much time and effort is needed, and how much to charge. Your time, and your staff’s time, can now be used efficiently and cost-effectively to provide your clients with high-quality representation.

Cloud-based litigation management strengthens client relationships

Stakeholders are provided with anytime access to information about their case. Your clients can now see first-hand all of the hard work that you are putting into their case and view the latest updates, information, and resources that pertain to their case whenever they want. Cloud-based litigation management also allows for detailed management of access to information such as critical documents and transcripts.

Internal and external communications are streamlined through digital controls

Different individuals can receive different degrees of access when you use cloud-based litigation management. This also creates a more secure environment for everyone and provides your clients with an increased sense of confidence and trust, knowing that any sensitive information is only being shared with the necessary members of their legal team.

Cloud-based litigation management supports party resolution

Cloud-based litigation management helps pull everything together and present a clear and cohesive picture of the strength of the case. By streamlining the process of defining the litigation being managed and the disputes being brought to court, it makes it easier for the parties to see the progress that has been made, assess the strength of their position, and make an informed decision about the course of action that is in their best interest. And because the sharing and gathering of information take place in a secure and controlled manner, negotiations tend to be more civil and more likely to facilitate resolution through compromise.

Cloud-based litigation management facilitates data privacy and managed access

There is no need to worry about having piles of confidential documents all over your office when opposing counsel comes by to discuss a possible settlement. Cloud-based litigation management ensures that all the information about a case is in a hub where only people who are authorised to access specific information can do so. Different team members can have different degrees of authorisation to view information about the case. This is ideal for providing reliable access to information for hybrid teams. The evolving work-from-home and blended working preferences of many firms means that access to relevant information and the ability to share documents through a secure portal is more important than ever.

When you use cloud-based litigation management, you’ll also want access to data-driven insights and dashboards and the reduced burden of managing security and compliance updates. Also important is keeping all of your sensitive data safe and protected, complying with the increasing scrutiny on data protection. In litigation, security is paramount for all parties involved. And managing things like digital rights, privacy regulations, and ongoing compliance is a complex challenge. That’s why it’s crucial to have a trusted vendor to support you with a cloud-based litigation management solution.

 

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