Skip to content
Thomson Reuters

The five steps for design thinking in law firms

Image Credit: REUTERS/Michaela Rehle

So your law firm leadership thinks it is time to innovate. Change the way the firm interacts with clients and conducts business—to stand out from your competitors and always be indispensable to your clients during challenging and changing times.

Someone may have an idea—but insights are required too. And with these learnings and an idea—soon it will be time to create a solution and test it out. Finally, when it is a known success—the next step is to roll it out across the firm. But what is the path to get from point A to point B?

One avenue might be design thinking. This process creates a framework to helps everyone gain deep insights into your clients’ needs, come up with out-of-the-box ideas, and create impactful solutions that drive real results for your clients and your firm.

There are five primary steps in the process of design thinking:

1 Empathise

The first step in design thinking is about putting yourself in the shoes of the people you’re designing for—your clients. But go beyond what you think you know about your clients. Try to set aside your assumptions and approach the task as if you’re learning about them for the first time. Make a real attempt to see things from their perspective. Some common tactics include:

  • Observation: Go where your clients are and see what they care about.
  • Qualitative interviews: Set up one-on-one or small group interviews to ask questions about the challenge you’re addressing. Interviews are great opportunities for people to share stories that can highlight details you might not have considered.
  • Immersion: Perform the tasks your clients do when they interact with your firm. Make a phone call, log in to the client portal, ask for the status on a document.

Once you’ve done this work, try using a tool like an empathy map to consolidate information. This exercise captures what your subjects said, did, thought, and felt about the challenge. It helps to limit bias and frame the conversation in their words rather than yours.

2 Define

This step is about stating your clients’ needs and problems. Take the time to talk about your findings from the first step. Narrow down the issues to a single problem statement.

A good problem statement has three characteristics:

  • It is human-centred: Rather than framing the statement in terms of money saved or growth in a book of business, consider the people you are trying to help. For example, a bad problem statement might set a goal of increasing revenue by five percent. A human-centred goal would be to help clients get easier access to their documents.
  • It is broad enough for creative freedom: Ensure the problem statement isn’t focused on a specific method for solving the problem. Do not list technical requirements. The team needs freedom to explore approaches that might bring unexpected value to the project.
  • It is specific enough to make it manageable: A problem statement like ‘Reimagine the way our clients engage with us’ is too broad to be meaningful and won’t yield impactful results. Focus on a specific problem that the team can reasonably address.

Experts note that it can be helpful to begin problem statements with a verb such as ‘create’, ‘define’ or ‘adapt’ to make the problem action-oriented.

3 Ideate

Armed with empathy and a problem statement, now is the time for the team to start brainstorming ideas. It’s important in this step to separate idea generation from idea evaluation. You want your team to feel free to toss out any unusual or out-of-the-box ideas without fear of judgment.

In fact, make it a point to encourage team members to look for alternative ways to view the problem. Maybe the stated problem is being caused or exacerbated by something else that should be included in the solution. Maybe the ‘standard’ solution to the problem is likely to cause more issues. The more diverse your ideas, the better chance you have of finding the right one.

Once you’ve collected the team’s ideas, then it’s time to move into the evaluation stage. Go around and ask clarifying questions, poke holes, and begin to separate the wheat from the chaff. It’s important to keep this activity collaborative so that the team (not an individual) chooses which ideas to prototype.

4 Prototype

The prototype phase is where things get exciting. Through trial and error, the team identifies which of the chosen solutions best solves the problem. Start with scaled-down versions of the products or services you envision. Quickly spinning up a simplified version allows you to get feedback from clients to inform new versions

Since you will likely have multiple ideas in play, low-fidelity versions reduce cost, risk, and time investments if they don’t work out. They also prevent you from over-investing in features that clients don’t want or need. You may be surprised how often clients are happy with the version of your idea that doesn’t include all the bells and whistles.

5 Test

Note that the final step in the process isn’t ‘deploy’ or ‘release’. Design thinking asks you to take your prototypes to your clients for testing. You want this step to be as interactive as possible. You should ask:

  • Does this solve the issue identified in the problem statement?
  • What about the experience can be improved?
  • What about the experience doesn’t need to be improved?

The goal here is to refine the prototypes to deliver the best possible solution. And that requires direct feedback from clients. Finally, it’s important to understand that this process is not linear. The steps we’ve discussed may happen in parallel or out of order. The point is to create a system that iterates until you have achieved a solution that works well for both you and your clients.

For more information on innovative legal technology, please click here.

Legal AI tools and AI assistants: must-have for legal professionals Creating a seamless legal transaction management workflow has never been easier AI made big strides in 2023 – what does 2024 hold? AI for legal documents: Unlocking a competitive edge Everything you wanted to know about AI but were afraid to ask How artificial intelligence, machine learning and human oversight shape Document Intelligence How AI contract review technology can ease the headache of tedious tasks Generative AI in legal tech is here: what now? HighQ provides legal professionals with the best value – and here’s proof Getting ahead in the UK legal market: Expert tips and strategies for law firms